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ACC Meeting Minutes


The meeting was called to order by Gene Clark, Chair., at 8:32 AM at the Chimney Hill office in Wilmington, VT, Sunday, November 12, 2017. In attendance were George Spiciarich, Tom Anderson, Linda Brophy, James Bogard, Roy Schluter and Jane Cary. Also present Ken Spicer, Executive Director, and Patricia and Stephen Small, owners of # 4 Pond Loop.

Upon a motion duly made, seconded, and unanimously carried it was RESOLVED to accept the August 27, 2017 ACC minutes.


Ken Spicer reviewed the recent letters for maintenance items that were approved:

# 170 Chimney Hill Road, exterior painting (same color), deck boards replaced with Trex decking.

# 369 Fox Mountain, replacement of main support beam in basement.

# 435 Splatterfoot Close, roof repairs (flashing), replacement of some rotten siding (T-111), exterior staining (same color).

# 598 Large Maple Way, exterior staining (vertical siding, Cottage Red, horizontal siding, Gray, trim, White).

# A-9 Upper Howe’s Road, all deck boards replaced with Trex decking (no footprint changes), replacement of cedar siding with vinyl siding (no spec sheet received at this time).

# A-113 Three Streams Way, roof shingle replacement (same material and color as existing).

# B-23 West Road, replacement of deck support posts.

# B-27 West Road, exterior staining (Chelsea Gray, similar to existing).

# B-84 Meadow View Road, Replacement of structural rim joist (32 linear feet), involves removing 3 x 30 feet of decking which will be reinstalled after rim joist replacement.

# B-86 Meadow View Road, roof shingle replacement (black).

# B-115 High Top Road, replacement of 2 sliding patio doors and 3 windows (same sizes), exterior staining (same color).

# C-167 Abbie Lane, roof repairs (some shingle replacements).                                                                                                                                                      

New Business    

Lot # 4 Pond Loop, Small, Garage and Renovations

The committee reviewed an application for a 24’ x 24’ attached garage addition and renovations to the existing home. After review of the plans submitted the committee approved the application for the garage addition and renovations pending receipt of the following information: 1) approved Town of Wilmington Zoning permit, 2) Application fee of $ 250.00, 3) Approved paperwork (survey and legal) concerning like kind exchange.

Lot # 141 Big Bend Loop, Variance and Shed Addition

The committee reviewed an application for a 5’ x 18’ addition to the existing 10’ x 18’ shed. The addition will require an additional variance to the side setback line resulting in a 6 foot setback from the property line. After review and discussion the committee approved the shed addition pending the following: 1) Board approval of the setback variance, 2) Town of Wilmington Zoning approval.

Note: After the meeting the Board approved the setback variance but the Town of Wilmington Zoning administrator did not approve the variance – no permit was issued.

Lot # 516 Fox Mountain Road, Septic Easement Request

The committee reviewed a request from the owner of # 516 Fox Mountain Road for an easement on common land which would allow for the expansion of their current septic system from a 3½ bedroom system to a 5½ bedroom system. The easement, as described in a plot plan prepared by Southern Vermont Engineering, showed the area requiring an easement which was 10 feet x 160 feet along the west border of the property. The easement would only be for a protection zone and no disturbing for this area would occur.

After review and discussion the committee will recommend to the Chimney Hill Board of Directors to grant the 10 foot x 160 foot easement to allow for a septic protection zone.

(Note: The Board of Directors, at the November 12, 2017 Board meeting granted the easement).

Lot # C-158 Abbie Lane, Entrance Deck

The committee reviewed an application for a 5.3 foot x 2.8 foot entrance deck. After review of the plans submitted the committee approved the application for the entrance deck; application fee and approved Town of Wilmington Zoning permit has been received.

Old Business

All open permits were reviewed:

Lot # 65 Arctic Circle, Detached Sunroom – in progress.

Lot # 182 Big Bend Loop, Addition – in progress.

Lot # 413/414/415 Upper Dam Road, House Rebuild – in progress.

Lot # B-34 Beebe Road, Addition – no activity.

Upon a motion duly made, seconded and unanimously carried it was RESOLVED to issue Chimney Hill Certificates of Compliance for the following: # 178 Little Bend, Shed, # 281 Old Witness Tree Lane, Shed, # 372 Snow Shoe Road, Addition, # 530 Scattered Timber Road, Deck Extension, # A-8 Howe’s Loop, Deck, # A-116 Three Streams Way, Deck Extension.

Members Concerns/Other Business:


Next Meeting Date

To be determined.


A motion was made and seconded to adjourn the meeting at 8:45 AM.

Respectfully Submitted,

Ken Spicer, Secretary Pro Tem

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  • P.O. BOX 415, 9 Haystack Road, Wilmington VT 05363