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ACC Meeting Minutes

The meeting was called to order by Gene Clark, Chair., at 8:10 AM at the Chimney Hill office in Wilmington, VT, Saturday, July 13, 2019. In attendance was Jane Cary. Also present was Kenneth Spicer, Executive Director.

Upon a motion duly made, seconded, and unanimously approved it was RESOLVED to accept the May 11, 2019 ACC minutes.


Ken Spicer, Executive Director, reviewed the recent letters for maintenance items that were approved:                                                                                                                                    

# 32 Overlook Drive, retaining wall.

# 66 Arctic Circle, rebuild rotted front porch, no changes to size or style.

# 238 Rabbit Run, replace front door, replace some shingles (same type and color), staining exterior of the home.

# 330 Snow Shoe Road, siding and trim replacement (LP Smart Siding in Chestnut Brown with white trim).

# 352 Snow Shoe Road, replacement of exterior door (similar).

# 459 Upper Dam Road, stain exterior of home (Juniper Blue).

# 542 Upper Dam Road, replacement of exterior windows (same style).

# 553 Doe Run, install light Brown lattice covering crawl space under the front of the deck.

# 632 Binney Brook Road, replace exterior front and storm doors, repair of some exterior siding (repaint with same color, Cape Cod Gray), stain deck (same color).

# 636 Frog Hollow, replacement of some rotted siding and staining these areas (same color).

# A-66 Fischer Lane, deck repairs including lag bolts and new footings under hot tub deck, replace one skylight and removing two skylights (replaced with matching roof material).

# A-77 Howes Loop, replacement of door and door frame (repainted same color, White).

# A-102 Three Streams Way, repairs to some exterior siding and repainting (same color).

# A-113 Three Streams Way, exterior painting (same color).

# B-11 Lower 40, exterior staining (same color, Gray).

# B-15 West Road, roof shingle replacement (Brown).

# B-23 West Road, roof shingle replacement (Black).

# B-87 Meadow View Road, chimney bricks repointed and deck staining (same color).

# B-99 View Road, siding repairs to chimney chase, replacement of four windows.

# B-135 High Top Road, wood siding to be replaced with vinyl siding (Satin Gray, Mastic PlyGem Premium line).

# C-151 Abbie Lane, power wash and reseal deck (clear).

# C-187 Low Land Loop, install new deck railings to code, replace rubber membrane roof, exterior staining (dark Gray), add egress window well and window to basement bedrooms, add handrail to natural rock steps.

# C-224 East Brook Crossing, exterior staining of house and deck (same colors), replacement of shed roof (no changes).

New Business        

            # B-69 North Road, McCarthy, Deck

The committee reviewed an application for a new 8’ x 24’ extension to the existing deck. After review and discussion the committee unanimously approved a building permit for the deck extension.

            # B-83 Meadow View Road, Shimala, Deck

Gene Clark informed the committee that a ground level deck and connecting entrance deck was constructed without prior approval from the committee. After review and discussion the committee will require the following from the owner prior to any approvals: 1) Complete application including the required $50 application fee. 2) Plot plan of property showing the deck location and required set-backs (if set backs do not meet current requirements owner must submit request for variance). 3) Town of Wilmington review for zoning permit. 4) $100 penalty fee for failure to submit application and receive approvals prior to construction. Upon receipt and verification of the above the committee will review information for approval.

Old Business

All open permits were reviewed:

# 8 Bullet Hole Road: Shed – coming along.

# 32 Overlook, O’Connor: Addition – getting close.

# 261/262 Fern Lane: House – getting close – did initial inspection, some items need to be taken care of before final inspection.

# 340 Snow Shoe Road, Mud Room Addition – no activity.

# 516 Fox Mountain Road: Additions – coming along

# 614 Binney Brook Road: Garage – close to completion.

# C-221 East Brook Crossing: Shed – no activity.

Members Concerns/Other Business:

The committee discussed propane (LP) tank screening requirements. The ACC Rules and Guidelines require: “All propane tanks (and/or exterior above ground storage tanks) must be properly screened from road and neighbor’s view.  Location of underground storage tanks must be indicated on plot plan and approved by the ACC or its designee.” An enewsletter was sent to the membership concerning this matter as there are many tanks that are visible from the road, neighbor’s view and/or both. Numerous owners have contacted the office to request a review of their tanks to see if they meet the screening requirement. After review and discussion the committee asked that the Maintenance Department employees note any homes that have above ground tanks. When this information is received the committee members will review the homes and make recommendations.

Next Meeting Date

August 31, 2019, 8:30 AM, administration office.


A motion was made and seconded to adjourn the meeting at 8:50 AM.

Respectfully Submitted,

Kenneth Spicer, Secretary Pro Tem

Click here to print minutes

  • P.O. BOX 415, 9 Haystack Road, Wilmington VT 05363